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How can I change the fields visible on the Basic and Advanced Search screens? |
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| Updated: 03 April 2012 15:11:38 | OpenCRM::Leads OpenCRM::Contacts OpenCRM::Activities OpenCRM::Companies OpenCRM::Opportunities OpenCRM::Quotes OpenCRM::Orders::Sales Orders OpenCRM::Orders::Purchase Orders OpenCRM::Invoice OpenCRM::Projects OpenCRM::Helpdesk | |
You may wish to edit the field selection available on the Basic and Advanced Search screens. Here is how a Default display looks in the Companies module:

You can edit this display, at Profile level. This gives users logged in with a specific profile the Search options that you have specified for them.
To do this you need to go into Settings, and select the required module from the Field Accessibility & Customise Search Screens option in the User Management section. On the next screen select the Profile for which you wish to customise the Display.

You can now Edit or Reset Search Options. Choosing Edit takes you to the screen that allows you to select which fields you wish to see on the Search Screen.
You need to know that when you decide to Edit and Save the Search Options, this uses the boxes you have ticked on both Basic and Advanced Search. If you only tick the Basic Search boxes, your Advanced Search will appear empty!
In the example below we have selected to display fields for Phone Number and Email on the basic search and a couple of additional fields on Advanced Search:

When you are happy with your selection scroll to the bottom and click on Update.
With the fields we have selected above you will have the following Basic Search Screen:

and the following Advanced Search Screen:

The field will be displayed according to their field type - for example if you add a picklist field to the search screen, you will be able to select from the picklist values in the search panel, see below:

NOTE: The Search Screen display for Users logged in with the selected Profile - other users will see the Default settings until you change the options for their Profile too.
To restore the Default Settings, or to make further changes go back to the Field Accessibility screen, select the module and profile and use the action button as required, Edit for further changes and Reset Search Options to restore Default settings:
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